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clare92


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Sage Line 50 P&L help please
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Hi, I was wondering if there was anyway of omitting the suspense accounts out of the P&L.
I know there used to be an option to do this but i cant seem to find the option in the new software?
thanks Clare

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Merlion ABS


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what version are you using? 2010?

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clare92


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Yes, 2010 version

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BackOfficeGroup


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isn't the P&L on Sage created form the COA?

I don't use the Sage P&L, so not sure, but my COA does not include the Suspense accounts.

P

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clare92


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Yes it is from the COA and previously, in older versions, the suspense account wasnt in there. But now it is. If i remove it i just get error messages saying the COA is not complete
thanks

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BackOfficeGroup


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I looked in my current COA and its not there and then I looked in a new co and it was. I guess if you upgrade, it upgrades the original data.

If you omit a ledger that is used, regardless of what it is, it will state that the COA is incomplete. Its a way of checking you have included all the ledgers. However, you can still run the P&L in the knowledge that you know what is missing.

P

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ADAS


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Can't you edit the chart of accounts to put suspense into the balance sheet?

I've never tried this but just a thought.

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Tony

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Merlion ABS


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to put it in the balance sheet I think you would have to create a new nominal code and put it in the correct section of the balance sheet when you set the code up.

this means you would have 2 suspense accounts but you would only use the one allocated to the balance sheet.

The one allocated to the profit & loss will not show if you do not use it or transfer out all transaction to the balance sheet one to ensure each month is nil so if you do a past month P&L it will not show.

If you try to amend the COA it will mess up and the nominal code ranges and can be quite tricky.

hope thats clear.


-- Edited by Merlion ABS on Tuesday 31st of August 2010 10:47:05 PM

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ADAS


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Hmmm, I'm not so sure.

I just deleted the Suspense and Misposting range from Overheads and added the same range to "floating" accounts in the Balance Sheet.

When I checked the chart of accounts, it reported "no errors"

But - I don't have a live Suspense balance to prove it.

Tony.

Edit: just tested it with a live balance and it does work.

-- Edited by ADAS on Tuesday 31st of August 2010 11:05:41 PM

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Tony

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BackOfficeGroup


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if there is no balance, it will not report on the P&L, and as the Suspense accoutn should be zero, there should be no problem.

P

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