The Book-keepers Forum (BKF)

Post Info TOPIC: DUPLICATES ON SAGE 50 2008 VERSION


Newbie

Status: Offline
Posts: 1
Date:
DUPLICATES ON SAGE 50 2008 VERSION


Hi there,
I have come across a lot of duplicates on my system of customer accounts. They have been made up with a different account numbers but all details are the same.
 I want to be able to delete the duplicate to make the system less cluttered.

Some accounts have past invoices posted to the account but are paied off
Some only have the account with no invoices posted to them.
 
Please can anyone help & advise me how to delete such duplicateshmm

caz

__________________


Guru

Status: Offline
Posts: 1470
Date:

Hi there, You can only delete accounts if they have no activity associated with them, therefore the accounts with no transactions on you should just be able to delete.

The way to delete accounts with transactions on them is to run the Clear Audit Trail facility. This is usually done either at the end of the financial year, or after a couple of years. This clears down all fully matched and fully reconciled transactions from your system. You obviously wont be able to clear transactions that have taken place in your present financial year.

The Clear Audit Trail facility is found under Tools/Period End. Always take a couple of backups before doing this.

If it is not feasible to run this at the moment, then you could always rename the duplicate accounts as DO NOT USE, or something to this effect! smile.gif

HTH
Pauline

__________________

Pauline



Guru

Status: Offline
Posts: 1470
Date:

Actually before doing this you should also print off various reports, such as the Audit Trail, Monthly Day Books, Sales, Purchase and Nominal activity and VAT reports. Just in case!

Pauline

__________________

Pauline

Page 1 of 1  sorted by
 
Quick Reply

Please log in to post quick replies.

Tweet this page Post to Digg Post to Del.icio.us
Members Login
Username 
 
Password 
    Remember Me  
©2007-2024 The Book-keepers Forum (BKF). All Rights Reserved. The Book-keepers Forum (BKF) is a trading division of Bookcert Ltd. Registered in England Company Number 05782923. 2 Laurel House, 1 Station Rd, Worle, Weston-super-Mare, North Somerset, BS22 6AR, United Kingdom. The Book-keepers Forum and BKF are trademarks of Bookcert Ltd. This forum is a discussion forum only. There will usually be more than one opinion to any question and any posting should not be viewed as a definitive solution. No responsibility for loss occasioned to any person acting or refraining from action as a result of any posting on this site is accepted by the contributors or The Book-keepers Forum. In all cases, appropriate professional advice should be sought before making a decision. We reserve the right to remove any postings which are offensive, libellous, self-promoting or engaged in covert marketing. We will not notify users of removals. The views expressed in the forum posts are those of the individual and do not necessary reflect or agree with those of The Book-keepers Forum. Any offensive or unsuitable posts will be removed by the moderators. Any reader of this forum can request for a post to be looked into by sending an email to: bookcertltd@gmail.com.

Privacy & Cookie Policy  About