Good evening all

I have recently taken on a new client, it is actually a holiday home complex where the owners have formed a company to manage the maintenance and service charges and any other expense. The owners are charged a service charge twice yearly, put in a pot and that runs the estate.It is run as a  ltd company, non VAT registered and a non profit business.

They charge the owners for service charge, water, gas used and "sinking fund" which is kept for emergency big expense. I am setting them up on sage.

I have added the nom codes for above 4000, 4001,4002 and 4003-easy so far as this is the income splits

Previous years there has been a shortfall and the owners were billed again as special raising I was going to add this as 4004 for example

With regards to the water and gas bill that the estate receives, a proportion is charged back to the owners, do you think I should put that down as, say, 5001 and 5002 purchase? I know they are not actually purchasing to sell, but they are re-cooping some costs, or just as a overhead cost nom code?

They also run a sewage system which has its own electricity supply, this does not get charged back to the owners but there are other expense's related to this, like repairs and maintenance that they would like to see split-I was thinking of adding nom code 7100 Sewage system repairs and maybe 7101 as sewage electricity and so on....so they will be able to look at the trail balance and P & L the costs clear as a split?

Its the same with the swimming pool electric and repairs-they would like to see a split.

I would just like to ask if this is the way that anyone else would have started the above, it just needs to be as simple as can be so the owners understand where the money is being spent

Any input greatly received as usual

Regards

Jay